PARTNERS/EXHIBITORS WILL BE EMAILED DURING THE BOOTH ASSIGNMENT PERIOD IN ORDER TO CHOOSE A BOOTH LOCATION IN THE EXHIBIT HALL. INVOICES MUST BE PAID IN FULL BEFORE BOOTH ASSIGNMENT.
CANCELLATION POLICY:
- Partnerships (Premier, Platinum, Gold, Silver, Bronze, Keynote, OKSTE Social, Innovation Station, Networking, Internet, Reseller, and other partnerships) canceled before Sept 1, 2025 receive a 50% refund; no refund on partnerships canceled on or after Sept 1, 2025.
- Exhibit booths canceled before Aug 1, 2024 receive a full refund; those canceled Aug 1 - Aug 31, 2024 receive a 50% refund; those canceled Sept 1 - Sept 30, 2024 receive a 25% refund; no refund on exhibit booths canceled on or after Oct 1, 2024.
- Membership fees are non-refundable.
BOOTH ASSIGNMENT:
Booths will be assigned in order as follows during the Booth Assignment Period on or after September 1, 2025:
-
Premier Partner
- Platinum & Keynote Partners, in order of registration and payment
- Gold Partners, in order of registration and payment
- Silver, in order of registration and payment
- Reseller Exhibitors, in order of registration and payment
- Bronze, Innovation Station, Networking, OKSTE Social, & Internet Partners, in order of registration and payment
- Non-Partner Exhibitors, in order of registration and payment
No booths will be assigned to any company/entity whose registration and 25-26 OKSTE is not paid in full, unless previous arrangements have been made with OKSTE.
Each exhibit booth is 10' x 10' and includes: one 8' skirted table, two chairs, pipe and drape on three sides (back drape is 8' tall; side drapes are 3' tall), a booth sign, and a wastebasket. Event 1 Productions is handling the show set-up, freight, additional equipment and services, and show take-down. A link to the official Exhibitor Packet will be provided after your booth assignment is completed.
Electricity and Internet service must be purchased via the Arvest Convention Center Exhibitor Store. A link will be provided after your booth assignment is completed.
Only 1 company/organization can occupy a booth. If you plan to include another company/organization in your space, you must register as a Reseller Exhibitor. Please email executivedirector@okste.org for more information.
Exhibitors move in: November 4, 2025, NOON - 5:00 PM
Exhibitors move out: November 6, 2025, 1:30 PM
The Exhibit Hall will be open for conference attendees from November 5 - 6, 2024. Show hours are set for 10:00 AM - 5:00 PM on Wednesday, and 10 AM - 1:30 PM on Thursday. No Conflict Exhibit Times are set for Wednesday and Thursday, 10:00 AM - 10:30 AM. Check the OKSTE website for any changes to the schedule.
OKSTE Social: The OKSTE Social will be in the Exhibit Hall from 3:30 PM to 5:00 PM on Wednesday. This is also a No Conflict Exhibit Time with a planned activity to encourage conference attendees to browse the booths.
WE RESPECTFULLY REQUEST THAT ALL VENDORS REMAIN SET UP AND OPEN DURING THE ENTIRE EXHIBIT HALL HOURS AS A RESPONSIBLE COURTESY TO OUR PARTICIPANTS. Please make your travel arrangements so you are able to stay through the end of the exhibit hall hours.
Any damages caused by an exhibitor to the Arvest Convention Center will be charged to the responsible vendor; this includes any damage to floors caused by dragging or moving freight and booth components. PLEASE BE CAREFUL!
Security officers will be provided during Wednesday and Thursday evenings and nights when the exhibit hall is not open for conference participants.
A representative from your company/entity must be present in your booth space(s) during open showtimes.
Innovation Station: If you would be interested in providing hands-on interactive activities in the Innovation Station (located in the Exhibit Hall), please email executivedirector@okste.org as soon as possible.
USEFUL LINKS: